Engineering Finance Administrator

Sorry, this vacancy is now closed

Reference
EFA2018
Salary
Competitive
Closing date
16 Nov 2018
Hours
Other
Contract type
Part-time
Location
Hatfield (Head Office)
Description

As the world’s leading innovator in online grocery shopping, with a pioneering business model. Developing our own technology and new customer propositions, opening multiple sites at an accelerating rate and engaging in exciting new business partnerships, there has never been a better time to join!

This role is to provide leadership and support for the Engineering and Constructions Department in the following areas:

  • Provide administrative support to the Finance department
  • To act as point of contact in their absence for all enquiries
  • To assist in business issues relating to the needs of the Engineering Department

 Accountabilities

Order and Invoice Control

  • Capture and chasing of payment for overdue invoices with the payables team
  • Checking and recognise all queried invoices (overcharged, duplicated, miscoded etc.)
  • Recording, manage and control all Purchase Orders and Invoices process in the Engineering Department

 Procurement Support & GL Analyst of costs

  • Raising orders, dealing with suppliers on various topics (purchase orders, prices, invoices, queries, credit note)
  • Looking for new supplier opportunities, searching the market to find more cost-effective alternatives to achieve cost-savings year               on year.
  • Analysis of supplier costs including the auditing of Quotation Analysis Forms, validation of supplier labour & parts costs and rebate agreement,

 Administration:

  • Archive and storage of all financial documentation raised and needed in the Engineering Department (including: scanning, making copies, filing)
  • Provision of relevant process and system training for new starters
  • Help with manage and publish KPI reports (eg. spend vs budget, capitalisation, financial process adherence etc.)
  • Monitoring utilities consumption including data collection
  • Creation and management of data bases (eg, supplier list in procurement system, Timesheet system etc.)
  • Monitoring termination dates of long-term service contracts

Skills, Experience and Qualifications

Minimum:

  • Keen on details
  • AAT Certificate (minimum Level 2)
  • MS Office – Good level (especial with Excel package)

Preferred (in addition to minimum)

  • Oracle IP Procurement
  • Oracle 11.0.g
  • Build and maintain a strong working relationship with key customers, and all other process partners as appropriate

 

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